You can make a bid challenge if you feel that, during the tendering process, a procurement authority did not follow the:
- Contracting and Procurement Regulation;
- General Administration Manual (GAM) 2.6; or
- Yukon First Nations Procurement Policy.
As bidder or proponent, you can submit a challenge about the tendering and evaluation process on all requests for bids and proposals issued under:
- the Contracting and Procurement Regulation; and
- GAM 2.6 Procurement Policy (including section 11 Yukon First Nations Procurement Policy).
An exception to this are decisions made under section 6 (exceptions) of the policy.
Purpose of bid challenges
This process helps support the improvement of government procurement practices.
Bid challenges help us find out if there were errors or abuse during a tender process. If that happened, we make sure that it does not happen in the future.
Bid challenge eligibility
Any bidder or proponent can register a complaint.
Before doing so, we encourage you to discuss your complaint with the procurement authority. We'll work to resolve issues before an official compliant is registered, if possible.
Time limit for registering a bid
You can register a complaint within whichever period is later:
- up to 60 calendar days after the tender closing date; or
- up to 15 calendar days following the award of the contract or standing offer agreement.
In the event of an extension of a standing offer agreement, the time limit is up to 30 calendar days following the date of extension.
How to submit a bid challenge
Write a letter of complaint that:
- contains the full details of the complaint; and
- states that it's a bid challenge.
You can submit your complaint letter to the Deputy Minister of Highways and Public Works.
Email: [email protected]
Mail:
Bid Challenge Committee Secretariat
101-104 Elliott Street,
Whitehorse, Yukon Y1A 0M2